Friday, November 22, 2013
TimeControl and TimeControl Industrial Rates functionality falls right into that category. There are numerous TimeControl functions that make up the Rates capabilities and we’ve now released a tutorial on how to work with those functions to solve business problems
Some clients need to price hours for invoicing. Others need to cost the hours for job costing. Perhaps you have different rates for different clients or different rates for different projects. The rates architecture in the TimeControl timesheet system is the most flexible in the industry and it must be because TimeControl is used for different purposes simultaneously.
It is a key differentiator over other timesheet options.
Did you know that TimeControl supports an unlimited number of Rate Codes per employee or an unlimited number of Rate Codes in the system? And, for each and every Rate Code, you can store multiple values. Rates in TimeControl can be defined globally, at the resource or employee level and you can configure TimeControl to show only those rates that are appropriate to a particular situation.
TimeControl Rates can be used to track both internal costs and external invoicing values at the same time.
TimeControl Rates allows you to track an employee working at one rate on one project, and another rate on a different project in the same day.
TimeControl Rates allows the tracking of unpaid overtime and even though you have no extra actual cost today, you could still invoice the work recorded.
Rates play a key part of many timesheet scenarios and TimeControl responds to that challenge with its flexible rate structure.
Both current and prospective TimeControl architects can find out more about TimeControl Rates in our new tutorial at: www.timecontrol.com/timesheet/rates/rates_tutorial.pdf and on the new section of the TimeControl website at www.timecontrol.com/timesheet/rates.
Wednesday, November 6, 2013
TimeControl has been used by many of our clients to help with their DCAA compliance and given HMS Software’s long standing high profile in defense and aerospace, it will come as no surprise that TimeControl has many features that were specifically designed to accommodate the DCAA.
On the TimeControl website, you’ll find a solutions area dedicated to how to configure TimeControl for DCAA compliance. We’ve just updated the DCAA Solutions area with a new white paper, slides and webcast that are up to date with the latest in DCAA Requirements. For more information on the DCAA, go to www.dcaa.mil.
Access to the DCAA Solutions area is free. You’ll find it at www.timecontrol.com/solutions/dcaa.
Friday, October 18, 2013
On Tuesday, October 29 at 11:30AM he will present “Panning for Gold by Data-mining your Project Tracking Data”
You can find out more about the 2013 PMI Global Congress at: congresses.pmi.org/NorthAmerica2013.
If you’d like more information about these sessions, would like to meet Mr. Vandersluis during these events or to see more information on talks by Mr. Vandersluis, stop by his speaker’s site at www.vandersluis.name or his EPM Guidance blog at www.epmguidance.com or contact us here at HMS Software at email@example.com
Tuesday, October 8, 2013
- Webcasts of how to determine what type of timesheet might be required,
- A white paper analyzing the choice of buying a commercial off the shelf timesheet system vs. writing a customized timesheet,
- A downloadable evaluation checklist spreadsheet of the most commonly requested timesheet features with options for weighting features and scoring multiple timesheet systems,
- A Return on Investment Calculator spreadsheet which shows the financial impact of automating your timesheet system and;
- Numerous links to other resources.
Saturday, September 28, 2013
Many clients have asked about the technical process of how to migrate the TimeControl database from SQL Server 2005 instance to SQL Server 2008 R2. Here is a step-by-step description from our technical department:
1. Stop all three TimeControl services from the Windows Services console (ATS, TTS and Scheduler). This will prevent anyone from accessing TimeControl while the transfer is being done.
2. Back up the current TimeControl databases in SQL Server 2005. There will be two databases, with names similar to TCSECURE and TIMECTRL. This may be different if you elected to use different names during the original installation.
3. Create the same logins that exist in SQL Server 2005 as SQL Server 2008. There will be one for the TCSECURE database and another for the TIMECTRL database. If you used the default entries, these will be tcuser and sysdba. These logins should be mapped to the appropriate TimeControl databases (tcuser should be mapped to TCSECURE and sysdba should be mapped to TIMECTRL).
4. Restore the SQL Server 2005 backups from Step 1 into SLQ Server 2008 and ensure the logins you created can login to SQL Server and have access to the appropriate databases.
5. Reconfigure the “TimeControl.ini” file found in the TimeControl installation to point to the new SQL Server 2008 instance (this should be the SERVER_NAME property). Save and close the file when finished making the necessary changes.
6. Restart all three TimeControl services and check to make sure access to TimeControl is working as expected.
If any issues arise, the original SQL Server 2005 databases are still intact and fully functional so rolling back is very fast.
Saturday, September 14, 2013
The Expense tab has a grid view much like the timesheet where you can add an unlimited number of lines of expenses to each timesheet line. The timesheet doesn’t need to have hours, just a selection of the project and task and then expenses can be added to it.
But, did you know that there is also a dialog view for entering expenses? The grid is preferred by many but there are some who find the dialog view more pleasant. It’s easily accessible. When you hover your mouse over the “Append” button to add an expense line, the Dialog View option appears.
The data is the same. Only the presentation changes. You can edit an existing line in the dialog view by clicking the dialog button on the far left of any saved line.
Sunday, September 8, 2013
- Shortcut the invoice approval process. Save countless hours of purchasing personnel, clerks, project managers, contract managers and even the contractors themselves.
- Find out what the contractors are working on, not just how much time they’re working
- Find out how long it takes contractors to finish the tasks you’ve assigned.
- Compare the performance of internally trained personnel to contractor personnel.
- For contractors: Get paid faster.
- For the client: negotiate an early payment discount because you’re now able to approve the invoice in days, not weeks.